Vendors Cost Accounting Manager

About Us At Heartland, we are focused on results, not corporate politics.
We foster a harmonious work environment where associates feel like family.
We strive to be the employer of choice, and believe all of our associates should have fun at work! We are hardworking – but not at the expense of our families.
At Heartland, you will find an entrepreneurial environment where we take the time to educate, coach and lead employees into further opportunities within our company.
We want all of our associates to enjoy a good work-life balance and are welcomed in our environment.
We strive to show our employees that they are more than just a number and viewed as an integral part of our organization.
Heartland recognizes the importance of a quality benefits package, not only to our associates, but to their families.
That’s the Heartland way.
Our generous benefit package includes (but is not limited to) Paid Time Off, Health Insurance, Life Insurance, Long Term Disability, Employee Assistance Program, and two retirement plans.
At Heartland, we go out of our way to make our associates feel at home and celebrate their achievements and contributions to the company.
Our environment consists of several appreciation events throughout the year and we encourage every employee, near & far, to join us with their families to enjoy good food, fun and comradery.
Our benefits package, appreciation events, and fun work environment go above industry standard.
We want our employees to feel like family – so we treat them like family.
Vendors Cost Accounting Manager Primary Responsibility Essential Functions & Responsibilities Ensure that staff maintains cash reporting spreadsheets for all subsidiaries.
Understand cost accounting structure for all subsidiaries and be able to provide support on cost accounting matters to all staff.
Audit all staff JEs and prepare and process journal entries on a monthly and or quarterly basis as required.
Prepare and post payroll journal entries for assigned subsidiaries.
Audit all staff reconciliations and reconcile assigned general ledger accounts on a monthly basis.
Audit staff to ensure that all vendors payable have been reviewed for authenticity, and to company contracts prior to Cost coding for processing as well as, processing those assigned.
Process non-Client Accounts Receivable receipts when necessary.
Produce reports for management on cost basis and for trending analysis.
Audit employee expense reimbursement request for accuracy and conformity with IRS regulations.
Process employee reimbursements after audit and prepare authorized ACH deposits for approved reimbursements.
Train new employees on company expense reimbursement policy, and provide assistance to employees on expense management system.
Prepare financial expenditure statements, financial statements, and other management reports as requested.
Audit staff to ensure they maintain tangible asset inventory, depreciation, and amortization schedules for assigned subsidiaries and perform the function for those assigned.
Create the workflow, processing, and updates for all areas of responsibility and review and approve any workflow and processes generated by staff for adequacy and internal control requirements.
All workflow and procedures should have final approval of the CFO.
Audit all digital images to ensure they meet the standard requirements.
This task may be assigned to staff.
The Manager remains responsible for ensuring all standards are met.
Audit all staff to ensure that all approved processes are followed and the results are accurate as to both ledger and cost structures.
Prepare assigned tax reporting schedules.
Develop and revise processes for increased accuracy and efficiency.
Assist or perform any other tasks assigned as needed.
Required Qualifications Degree required Bachelor’s degree in Accounting, Finance, or General Business with a focus in Accounting and experience.
2-4 years minimum experience in cost accounting in a service industry.
Preferred Qualifications Experience in the insurance agency industry preferred, but not required.
Knowledge, Skills & Abilities Must be proficient in Windows Office Suite, specifically Excel and Word Must be familiar with tax regulations for C-Corps and Partnerships.
Must be familiar with multi state tax reporting requirements, including sales tax.
Must be a critical thinker.
Must be able to work independently.
Must be detail oriented and organized.
Must be able to work on many different projects at one time.
Strong respect for confidentiality Licensed driver in compliance with insurance agency’s requirement regarding motor vehicle record.